Welcome to Xplore Summits…
Thank you for visiting the Xplore Summits website. At Xplore Summits, we pride ourselves on providing a dynamic platform where professionals such as scholars, students, business investigators, and others can engage, share insights, and build valuable connections.
Our mission is to facilitate seamless networking and idea-sharing among experts from diverse fields, fostering a collaborative environment that drives innovation and progress.
Overview
Our Privacy Policy outlines the various types of Personal Data we gather through our services and online presence, including our primary website at Xplore Summits It also describes how we use Personal Data, with whom we share it, your rights and choices, and how you can contact us about our privacy practices. Note that this policy does not cover third-party websites, products, or services, even if they link to our Services or Sites. You should review the privacy practices of those third parties separately.
Personal Data We Collect
If you attend an Elite Confex, we may publish some of your information. For example, full contact information of those who have registered for conferences may be published in the abstract book. Attendee names and institutions may be listed on our website. We may share your contact information with speakers of a conference to assist them with the duties of planning and organizing the meeting. We may also publish information such as attendee names, education or professional background, or photographs in material produced by Elite Confex, and photographs of conferences interactions may be used in our marketing literature. Additionally, we may publish this information for Board Members, the Scientific Advisory Board, and other people who participate in programming the activities.
1. When you show interest in our services, we will collect your full name, email, phone number, address, photograph, and biography.
2. When you fill in our online form to contact our customer support team, we collect your full name, email, phone number, and any additional information you provide about your needs and timeline.
3. When you submit your research paper/abstract/presentation/poster, we will collect your research interest name, your name, your contact details, and a copy of the research paper/abstract/presentation/poster.
4. When you register for our services, we will collect your full name, email, phone number, address, and registration amount. We do not collect or store any credit/debit card details when you register online.
5. When you subscribe to our newsletters, we will collect your name and email.
6. When you respond to our emails or surveys, we collect your email address, name, and any other information you choose to include in your response.
Cookies and Other Technologies
Our sites use cookies and other technologies to function effectively. These technologies record information about your use of our Sites, including:
•Browser and Device Data: This includes IP address, device type, operating system, internet browser type, screen resolution, operating system name and version, device manufacturer and model, language, plug-ins, add-ons, and the language version of the Sites you are visiting.
•Usage Data: This includes the time spent on the Sites, Xplore Summits pages visited, links clicked, language preferences, and the websites that led or referred you to our Sites.
Sharing of Personal Data
By participating in Xplore Summits events, certain aspects of your personal information may be shared to enhance the overall conference experience and facilitate effective networking. Specifically:
Conference Abstract Book:
Your complete contact details, including name, email, and institution, may be included in the conference abstract book, allowing other attendees to connect with you.
Website Listings: We may display attendee names and associated institutions on our official website, recognizing your participation and promoting further engagement among professionals.
Speaker Coordination: Your contact details might be shared with event speakers to assist them in coordinating and organizing their sessions effectively. This collaboration ensures a well-structured and interactive event.
Marketing and Promotional Materials: We may use information such as your name, educational or professional background, and photographs in Xplore Summits promotional materials, including brochures, newsletters, and marketing campaigns, to showcase the event and attract future participants.
Event Photography and Videography: Images and videos captured during the event may be utilized in our marketing materials, such as on our website and social media platforms, to highlight the dynamic and engaging nature of our conferences.
By attending our events, you grant Xplore Summits permission to use your personal information as outlined above. If you have any concerns or prefer certain details to remain confidential, please reach out to us at contact@xploresummits.org before the event.
Data Security and Retention
We strive to implement appropriate security measures to protect Personal Data against unauthorized access, destruction, loss, alteration, or misuse. Our organizational, technical, and administrative measures are designed to safeguard Personal Data within our organization. Only a limited number of personnel who need access to perform their duties have access to Personal Data. Despite our efforts, no data transmission or storage system can be guaranteed to be 100% secure. If you believe that your interaction with us is no longer secure (e.g., if the security of your account has been compromised), please contact us immediately.
Your Privacy Rights
Depending on your location, you may have certain rights regarding your Personal Data, including the right to:
• Access your Personal Data.
• Correct or update your Personal Data.
• Delete your Personal Data.
• Object to or restrict the processing of your Personal Data.
• Withdraw your consent to the processing of your Personal Data.
• Data portability.
To exercise these rights, please contact us at contact@xploresummits.org
Updates to This Policy
This Privacy Policy is effective as of the date stated at the top. We may update this Privacy Policy from time to time with or without notice. Any changes will be posted on the Site. By accessing the Site after changes are made, you accept the updated Privacy Policy. Please refer back to this Privacy Policy regularly for updates.
How to Contact Us
If you have any questions or complaints about this Privacy Policy, please contact us electronically at contact@xploresummits.org or send physical mail to our address.
Note : This Privacy Policies updated on 14th Feb 2025.